Prepare decisions before the review
Mark conflicts, weak agendas, missing briefs, excessive transitions, travel pressure, and invitations waiting for judgment. Bring a recommendation.
Calendar Management
How to run weekly executive calendar planning
ExecutiveSupportStaff Editorial Team | Published
Use three planning horizons
Check immediate readiness, the next two weeks for preparation and conflicts, and the next quarter for major commitments.
Turn preferences into rules
When the executive makes a recurring choice, update calendar rules so it does not require another decision next week.
Review the workflow
After a missed commitment or unclear handoff, update the rule, name the owner, and record the next review date. Use the executive office operating rhythm to keep the change in regular practice.
| Stage | Required output |
|---|---|
| Prepare | Purpose and owner |
| Operate | Decision and record |
| Review | Exception and next step |
Frequently asked questions
What should this workflow define?
Mark conflicts, weak agendas, missing briefs, excessive transitions, travel pressure, and invitations waiting for judgment. Bring a recommendation.
Who should own the work?
Check immediate readiness, the next two weeks for preparation and conflicts, and the next quarter for major commitments.
How should exceptions be handled?
When the executive makes a recurring choice, update calendar rules so it does not require another decision next week.
weekly executive calendar planningexecutive assistantexecutive support