Work backward from distribution
Begin with the date directors must receive the material. Reserve final approval, executive review, editing, and input collection as separate calendar blocks.
Calendar Management
How to manage a board communication calendar
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Separate coordination from content ownership
The assistant maintains the schedule and flags conflicts, while each functional leader remains responsible for the accuracy of their section.
Control late changes
After approval, route changes through one owner. State what changed, why it matters, and whether the distribution date is at risk.
Review the workflow
After a missed commitment or unclear handoff, update the rule, name the owner, and record the next review date. Use the executive office operating rhythm to keep the change in regular practice.
| Stage | Required output |
|---|---|
| Prepare | Purpose and owner |
| Operate | Decision and record |
| Review | Exception and next step |
Frequently asked questions
What should this workflow define?
Begin with the date directors must receive the material. Reserve final approval, executive review, editing, and input collection as separate calendar blocks.
Who should own the work?
The assistant maintains the schedule and flags conflicts, while each functional leader remains responsible for the accuracy of their section.
How should exceptions be handled?
After approval, route changes through one owner. State what changed, why it matters, and whether the distribution date is at risk.
board communication calendar workflowexecutive assistantexecutive support